Privacy Policy

1. Scope of this policy

This Privacy Policy explains how Apex Training Systems LLC d/b/a Apex MMA ("Apex MMA," "we," "us," or "our") collects, uses, discloses, and protects personal information when a person visits https://trainwithapexmma.com, submits a form, books an intro, contacts the gym, or otherwise interacts with the website or services.

Contact information published on the site includes hello@trainwithapexmma.com, (214) 676-5467, and 113 Salado Plaza Dr, Suite 3, Salado, TX 76571.

2. Information collected

Personal information may be collected directly from visitors and automatically through the website.

Information a visitor may provide directly includes:

• Name
• Email address
• Phone number
• Parent or guardian contact information
• Child or student information submitted for enrollment or scheduling
• Age range, class interest, training background, goals, or experience level
• Emergency contact information, if provided
• Waiver, intake, or trial-week details
• Message contents submitted through forms, email, or scheduling tools

Information collected automatically may include:

• IP address
• Browser type and device information
• Operating system
• Referring URLs and pages viewed
• Dates, times, and usage activity
• Cookie and analytics data

Because the site promotes kids programs for ages 6 to 12, parents or guardians should provide information for minors where required.

3. How information is used

Personal information may be used to:

• Respond to inquiries and schedule free intros, trial weeks, or classes
• Recommend programs based on age, goals, and experience level
• Manage memberships, attendance, waivers, and related gym operations
• Communicate by email, phone, or text about bookings, schedule changes, classes, billing, or gym updates
• Improve the website, programs, services, and customer experience
• Maintain safety, prevent fraud, and protect the gym, coaches, students, and visitors
• Comply with legal, regulatory, tax, accounting, insurance, and risk-management obligations

Where applicable law requires a legal basis for processing, processing may be based on consent, legitimate interests, performance of a contract, protection of vital interests, or compliance with legal obligations.

4. Cookies, analytics, and communications

The website may use cookies, pixels, local storage, and similar technologies to operate the site, remember preferences, and understand traffic and engagement. If analytics, scheduling, CRM, email, or text-messaging vendors are used, those providers may collect or process information according to their own privacy terms. Visitors can typically adjust cookie settings in their browser, although disabling cookies may affect some site functionality.

5. Text messages and call communications

If a person provides a phone number, Apex MMA may use it to confirm bookings, answer questions, send reminders, provide operational updates, or communicate about memberships and programs. If marketing texts are ever sent, they should only be sent in compliance with applicable consent and opt-out requirements.

6. Sharing of information

Personal information is not sold. Information may be shared only as reasonably necessary:

• With service providers supporting hosting, scheduling, payments, CRM, email, text messaging, analytics, document management, or security
• With insurers, legal advisors, or professional service providers where necessary for gym operations or claims handling
• In connection with a merger, acquisition, financing, reorganization, or sale of assets
• To comply with law, legal process, court orders, or government requests
• To protect the rights, safety, property, or security of the business, coaches, members, parents, and the public

7. Children's and family privacy

Apex MMA offers youth programs, including kids classes for ages 6 to 12. Information relating to minors should be submitted by a parent or legal guardian, and communications about a minor's membership, training, trial, or enrollment may be directed to the parent or guardian on file.

If Apex MMA learns that personal information was collected from a child in a manner not permitted by applicable law, that information will be deleted or otherwise handled as required by law.

8. Privacy rights

Depending on a person's state or country of residence, privacy laws may provide rights such as access, correction, deletion, portability, or the ability to opt out of certain processing activities.

Under the Texas Data Privacy and Security Act, eligible consumers may have rights relating to access, correction, deletion, portability, and appeals, subject to statutory thresholds and exceptions.

Privacy requests may be submitted to hello@trainwithapexmma.com. Identity may need to be verified before a request is completed. If a request is denied where appeal rights apply, instructions for appeal will be provided in the response.

9. Opt-out preference signals

Where required by applicable law, legally recognized opt-out preference signals, such as Global Privacy Control, will be processed for covered activities.

10. Data retention

Personal information is retained only as long as reasonably necessary for the purposes described in this policy, unless a longer period is required or permitted by law for legal, insurance, tax, accounting, safety, or dispute-resolution reasons.

11. Data security

Reasonable administrative, technical, and physical safeguards are used to help protect personal information. No method of internet transmission or electronic storage can be guaranteed to be completely secure.

12. Third-party links

The website links to third-party services and social platforms, including Instagram and Facebook. Those sites and services operate under their own privacy policies and terms.

13. Changes to this policy

This Privacy Policy may be updated from time to time, and the current version will be indicated by the "Last updated" date at the top of the policy.

14. Contact information

Apex Training Systems LLC d/b/a Apex MMA
113 Salado Plaza Dr, Suite 3
Salado, TX 76571
Phone: (214) 676-5467
Email: hello@trainwithapexmma.com
Website: https://trainwithapexmma.com